Louisiana Governmental Audit Guide

Special Reporting Requirements In The State Of Louisiana

Special Reporting – Volunteer Fire Departments (300-1130)

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DISCLAIMER
The Louisiana Governmental Audit Guide (LAGAG) is authorized by Louisiana Revised Statute 24:513 A. (5) (a) (i) to set forth the standards by which the engagements of local governments and quasi-public organizations (local auditees) are to be performed. The LAGAG is jointly produced by the Louisiana Legislative Auditor (LLA) and the Society of Louisiana Certified Public Accountants.

Although the LAGAG is intended to assist CPAs in performing their audits and other engagements for local auditees, it does not include a detailed analysis of the professional auditing and accounting standards a CPA must consider during his or her audit, review/attestation or compilation engagements; nor is it a substitute for professional judgment. CPAs must reach their own conclusions through research of all applicable auditing and accounting standards, in addition to the LAGAG, in the performance of their local auditee engagements.

In addition, although the LAGAG is intended to assist local auditees, it does not include all of the legal and accounting information an agency needs to perform its operations; nor is it a substitute for professional, legal or accounting advice; or professional or personal judgment. Local auditees should use the information in the LAGAG, in conjunction with the guidance of the professionals most familiar with the particular facts and circumstances regarding their agency, in the performance of their operations.

For questions and comments about the LAGAG, please contact LLA at (225) 339-3800.


Volunteer fire departments either provide fire protection for a parish or a district, or assist a fire protection district in providing fire protection for a parish or a district.

The principal difference between volunteer fire departments and fire protection districts is the manner in which they are established:
    Ø Volunteer fire departments are nonprofit agencies
    Ø Fire protection districts are special service districts LLA LaGAG established by a local government, such as a parish governing authority LLA LaGAG

Fire protection districts are considered to be local government agencies; volunteer fire departments are not. However, most volunteer fire departments receive some type of state and/or local government assistance, including monies from the Two Percent Fire Insurance Fund. Receipt of any state and/or local assistance will trigger a reporting requirement for a volunteer fire department to the Louisiana Legislative Auditor (LLA) as a local auditee LLA LaGAG.

Volunteer fire departments are nonprofit organizations and often have fundraisers and other nonpublic sources of revenue to fund their operations. A volunteer fire department, like other nonprofit organizations, is not required by the audit law LLA LaGAG to report its private donations to LLA, unless the volunteer fire department commingles its donations with its state and local assistance (Louisiana Revised Statute 24:513 J. (1) (d)). Public and private funds may be deposited into the same bank account and not considered to be commingled, so long as the volunteer fire department maintains a separate accounting for its public and private funds in its books and records.

However, a volunteer fire department cannot convert state and local assistance into private funds by depositing the public funds into the bank account in which it maintains its private donations. The volunteer fire department must follow all applicable laws for the ultimate expenditure of the public funds they receive, no matter how those funds are physically maintained.


NB: This document is the current version as of 09/12/2017.

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